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Want the latest tips and tricks to make sure youâre getting the best out of your MYOB Essentials software? Look no furtherâ¦
Setting up a surcharge fee: February 2020
In some cases, you might want to add a percentage fee or surcharge on an invoice. If you use item invoices you can set up an item to calculate the fee for you.
To create a percentage fee item:
To use the fee item, create an invoice as you normally would. This establishes the total dollar amount for the sale. Then add the fee item on a new line.
Use the amount of the invoice as the quantity for the fee. For example, if the invoice is for $100, enter 100 as the quantity against the fee item. This calculates the fee for you and adds it to the invoice.
Adding more information to your invoices: October 2019
Getting your customers to pay you can be easier if you personalise your invoices and include information such as payment details.
The invoice templates in MYOB Essentials already have all the information required to create an invoice, you just need to add your personal touch. Check out how using the customisation options can help you get paid faster.
Invoice personalisation tips:
Caltex invoices â straight into MYOB Essentials
We all know you can upload supplier invoices into your MYOB Essentialsâ In tray and link them to your purchase transactions. But how cool would it be if your invoices could be sent straight to your In tray when you make a purchase? Well, if you have a Caltex StarCard, you can make it happen for your Caltex purchases.
Itâs not magic â just smart business.
Hereâs what to do:
And youâre done! All Caltex purchases made online or in store through a Caltex trade account will be recorded in MyCaltex, and the invoices will automatically be sent to your In tray.
Extend Essentials with add-ons: July 2019
Essentials takes care of the accounting and reporting requirements of most businesses. But you can easily extend and build on Essentials with custom add-on apps tailored to your business or industry.
Add-ons seamlessly connect to AccountRight so you can do things like:
To see the range of add-ons available, visit the Add-on Centre.
Single Touch Payroll and more for EOFY: June 2019
While EOFY is like Christmas in July for accountants, we know that businesses closing off their books can use a few handy hints at this time.
End of year payroll is a lot easier with STP
If youâve been using Single Touch Payroll reporting this financial year, your end-of-year is now a lot easier.
In most cases, instead of preparing payment summaries, you just need to âfinaliseâ your Single Touch Payroll information directly from MYOB Essentials.
For more information, see the help topic, âEnd of year finalisation with Single Touch Payroll reportingâ.
If youâre not yet using STP and still need to prepare payment summaries, hereâs some things to remember:
Check employee email addresses before emailing payment summaries â if you plan to email your payment summaries to your employees, check that their email addresses are correct. You donât want someoneâs payment summary going to someone else by mistake â awkward! Youâll need to check the email address entered in the Employee details tab of the Employee record:
More end of year tips
Need EOFY help?Setting up a new phone for two-factor authentication: May 2019
In an online world, security is critical. So two-factor authentication (2FA) is the new norm for most businesses. Entering a unique 2FA code to access your MYOB software keeps out unauthorised people.
You can receive 2FA codes via email or an authenticator app on a mobile device, like a smartphone.
Whether itâs the first time setting up 2FA on a smartphone, or youâre switching from one phone to another â weâve got you covered.
Learn how to set up 2FA on a new phone.
And remember â weâre always here to help if you get stuck. Call 1800 620 430 (7am â 8pm Mon-Fri, 9am â 5pm Sat-Sun Melbourne time).
Personalise the message on your invoice reminders: February 2019
You can now customise when invoice reminders are sent and what message your clients will receive.
This is a simple and effective way to improve the time you take to get paid, as well as a means of extending your brand voice in the way you do invoicing.
How to set up a sales target in MYOB Essentials: January 2019
A sales target is a great motivation tool to drive forward your business.
And itâs easy to set a monthly sales target in MYOB Essentials.
Thereâs an interactive graph in the MYOB Essentials Dashboard that enables you to set a sales target for the current month.
As you issue invoices, the graph adjusts to show how much of the sales target has been achieved
For more information, see the Setting up your sales target help topic.
Create a shortcut for MYOB Essentials: October 2018
MYOB Essentials runs in a web browser, like Internet Explorer or Google Chrome. So the usual way to get into MYOB Essentials is to open your web browser and, if youâve bookmarked it, open the MYOB Essentials sign in page.
OK, itâs not that time consuming, but what if you could open MYOB Essentials with a simple double-click?
Easy â just create a desktop shortcut!
Hereâs how:
1. Right-click an empty spot on your Windows desktop and choose New > Shortcut.
2. In the Type the location of the item field, enter the following: https://essentials.myob.com.au (for Australia businesses) https://essentials.myob.co.nz (for New Zealand businesses)
3. Click Next and give the shortcut a name.
4. Click Finish. The shortcut appears on your desktop.
Youâre now just a double-click away from opening MYOB Essentials.
Your shortcut icon might look different to ours â it depends on your default web browser. To change the icon, right-click the shortcut and choose Properties, then click Change Icon.
Pay items? Sorted!: September 2018
As you take on employees, pay items can multiply.
Luckily, thereâs been some recent improvements to pay items to make them easier to find and manage.
On the Pay items â earnings & deductions page, youâll now see:
⢠Earnings are grouped by the rate type, with hourly earning listed first, then fixed amounts. These are then listed in alphabetical order of the pay item name.
⢠Deductions are listed in alphabetical order. ⢠When adding new pay items, they are ordered once you save.
Pay items are also grouped and sorted when you do a pay run.
You can also customise the order of pay items by adding a number to the start of them to set a specific order, for example:
For more information, see the MYOB Essentials blog.
Try out the new In tray feature: August 2018
Send documents directly to your Essentials In tray via your own unique, secure email address.
You can also share the email with your suppliers so they can send documents to your In tray too. Learn more
Amending payment summaries in MYOB Essentials: July 2018
If you have not lodged the payment summary annual report (EMPDUPE file) with the ATO, go through the payment summary process again in MYOB Essentials to generate amended payment summaries for your employees.
This will also create a new EMPDUPE file (so discard any previously created EMPDUPE file).
If you have lodged the EMPDUPE file with the ATO, MYOB Essentials has you covered.
Hereâs what to do:
1. Go to the Payroll menu and choose PAYG payment summaries.
2. Choose the Financial year and select the employees who require amendments. 3. Click Enter payment summary info. 4. Click Edit summary details. 5. At the first question, select Yes, this is an amendment. 6. Continue the payment summary process as normal, amending the payment summaries as required. 7. Print, email and/or save the finalised amended payment summaries. 8. Create a new EMPDUPE file. This file will only contain amendment info for the selected employees. 9. Lodge this file using the ATO Business Portal. Top tips for End of Financial Year: June 2018
Youâre probably aware of the extremely helpful EOFY webcasts that are now available to help you get through the end of this financial year. If you havenât watched these already, check them out here.
Below weâve highlighted some of the most useful tips for ensuring your end of year processes go smoothly.
Check employee email addresses before emailing payment summaries
If you plan to email your payment summaries to your employees, check that their email addresses are correct. You donât want someoneâs payment summary going to someone else by mistake â awkward!
Youâll need to check the email address entered in the Employee details tab of the Employee record:
Lock the period after youâve closed your financial year
This will prevent anyone from inadvertently making an entry in a period in which you donât want new entries. This is a good habit to get into as part of your regular month-end tasks, as well as EOFY. For more information, see Locking periods.
Invite your accountant
Invite your accountant or bookkeeper to access your business so they can do any end of year adjustments. Inviting an accounting advisor to become a registered user will allow them access to all of your business information directly via the internet, and enable them to work with you on your books.
Thereâs no need to send any files, and you can continue entering invoices, payments, and so on as normal. See Add an accountant or advisor.
Need EOFY help?
View our EOFY webcasts (includes Live chat with an expert â check the times available)
Visit the online help centre EOFY tax time planner How to stay secure when using MYOB overseas: May 2018
If you travel frequently, you probably donât want to be away from your books too long. Of course, with MYOB Essentials, you can work anywhere thereâs an internet connection.
But if youâre working overseas, how do you keep your data secure?
Adding two-factor authentication (2FA) to your MYOB account improves your security by making it harder for other people to access your data. 2FA is a secure sign-in process that combines something you know (your password) with something you have (your phone or tablet, or your email account).
2FA adds a second line of defence, and keeps your data secure.
Hereâs how it works:
And, you can use this service when youâre overseas.
Your authenticator app will still work overseas as it doesnât require mobile coverage, data or internet access.
You donât even need a mobile phone.
If you wonât have a mobile phone overseas, you can:
See Two-factor authentication, for more information on 2FA.
Get ready for STP reporting: April 2018
Single Touch Payroll (STP) is the ATOâs new payroll reporting requirement, and it starts on 1 July 2018 for employers with 20 or more employees. Learn more about STP on the MYOB blog.
Before you can start reporting payroll info to the ATO, youâll need to ensure your MYOB Essentialsâ business and employee details meet the ATOâs requirements. MYOB Essentials helps you check these details and identifies any missing or incomplete details, including:
⢠employee names, addresses and tax file numbers, and
⢠your company ABN or WPN, branch code, and contact details
You can run this check by clicking Payroll Reporting on the Payroll menu.
Then click Check payroll details to see a list of anything which needs attention. Learn more about checking your payroll details for STP reporting.
MYOB Essentials also helps you assign an ATO reporting category to each of your pay items (earnings and deductions). This identifies the type of payments youâre reporting to the ATO, such as gross payments, allowances, etc. If you need help assigning ATO reporting categories, talk to an accounting advisor or check with the ATO.
Getting ready for STP reporting now will ensure quick and easy STP reporting to the ATO. Weâre still working on the reporting side of things, but weâll let you know when itâs ready.
Simplify your timesheets and payslips with YourPay: March 2018
âWhereâs my payslip?â
The only thing more tedious than repeatedly having to answer this question is manually entering employee timesheets. But thanks to a handy free app, your employees can take responsibility for entering timesheets and viewing their payslips.
YourPay is a web page that works within MYOB Essentials where your employees can enter timesheets and check their last five payslips. It works on any browser via a smartphone, tablet or computer, so they can access it anywhere â and no need to download an app.
For you, it means a simpler pay day with more accuracy and less admin â employee hours and notes are automatically imported into the pay run, and payslips are sent straight to YourPay for your employees to access.
You still have plenty of control though â you can get a breakdown of hours worked and you can manually change them if you need to.
And itâs all part of your subscription â you get this convenience at no extra charge.
You can easily invite your employees to use YourPay in the Employee details tab:
For more information, see: Using the YourPay app for timesheets and payslips
Setting up bank feeds: February 2018
An MYOB Essentials subscription includes one of the best time-saving features available: bank feeds.
Gone are the days of manually recording bank and credit card transactions into your software â bank feeds does it all for you. The feed comes directly from your bank, into MYOB Essentials, so you know the data is current and accurate. And the best part is it makes reconciliation a breeze.
Getting started is easy â just click Set up bank feeds on your MYOB Essentials dashboard.
Follow the prompts to get the ball rolling, then depending on your bank, you might be able to complete the application process via your online banking software. Otherwise thereâs an application form to submit.
For a step-by-step guide, see Setting up bank feeds.
Still not convinced? Learn more about bank feeds and how bank feeds can work for you.
Add a message to your invoices: November 2017
Whether itâs âMerry Christmas!âÂ, âHappy Holidays!â or âWeâre closed over ChristmasâÂ, why not add a personal message to your end of year invoices? Itâs a great way to spread some cheer or announce business changes.
You can add a note to an invoice or quote using the Notes to customer box when entering the invoice or when creating the quote. If you want the same note to appear on all your invoices or quotes, select the Remember this option.
To remove the note from the invoice or quote youâre viewing, delete the text from the Notes to customer box.
To remove the note from all future invoices or quotes, also select the Remember this option.
Make your invoices and quotes shine: October 2017
Have your invoice and quotes really reflect your businessâs personality by adding a logo or banner.
In your invoice and quote settings, you have full control over the styles and themes of the documents you send to your customers.
Add your businessâs logo and details to the top of your quotes and invoices, and customise their size and placement.
You can even choose what contact details to include, including website, email, address and phone number.
Is a plain logo just not cutting it anymore? Try adding a full width header to your quotes and invoices for that professional look.
Just make sure you include your business details in the image if you want them, as they wonât appear on their own. And just like with your logo, you can choose a theme and colours, and whether to format the address so it works with a windowed envelope.
Take a moment to check out the Invoice and quote settings help page for more information on how you can make your invoices and quotes look great.
Save time on data entry by using the In tray: September 2017
The MYOB Essentials In tray makes it easy to upload, enter and track your supplier invoices.
Simply upload the supplier invoice into Essentials and link it to any Essentials bill, so youâll always have them on hand when you need them.
You can even create a new bill from the uploaded supplier invoice.
Essentials will use the smarts behind optical character recognition (OCR) to read and automatically fill in as many of the fields on the bill as possible.
And because youâre entering expenses as soon as you receive them, youâll get a clearer insight into what you owe your suppliers.
For more information on using the In tray, see Uploading supplier invoices.
Preventing credit card fraud: August 2017
Whether you trade online or offline, your business is always at risk of fraudulent transactions resulting from stolen credit cards or other buyer scams.
But donât worry â here are a few things to look out for to protect your business and minimise the risk of customer disputes and chargebacks.
While these activities wonât always be fraudulent, if it seems suspicious itâs worth taking the time to check.
HELP:Learn more about protecting your business
The easy way to amend a payment summary: July 2017
Things donât always go as planned around tax time.
Fortunately, MYOB Essentials makes it easy to amend PAYG payment summaries if incorrect payment amounts, tax withheld, or payment codes were used.
From the PAYG Payment Summary Centre, click Enter payment summary info.
Next, click the second step down â PAYG Summary details. Here you can choose the type of payment summary you are preparing, whether itâs a new PAYG summary or an amendment.
Choose the amendment option and continue preparing the payment summaries using the amended information.
For more information on producing PAYG payment summaries, see the MYOB Essentials Help Centre
The benefits of locking your financial year: June 2017
So youâve closed your financial year and knocked it out of the park. If you and your accountant are satisfied that your accounts are all reconciled and youâre not going to be making any adjustments, you can âlockâ the year from within your Business details settings.
Locking your financial year means that you wonât be able to accidentally enter any transactions that will affect your reports, BAS and anything else youâve already reported to the ATO. Donât worry â if you need to make any changes later on, you can always go back and unlock the period. For more information on locking periods, see the Locking periods online help page.
BONUS TIP: A Super Idea!
Process your next super guarantee early (before June 30), to qualify for a tax deduction in the 2016/17 year! To do this, simply submit your super payments via PaySuper, or MYOBâs super portal by MYOBâs processing deadline of 25 June.
Stay compliant with these EOFY tips: May 2017
Weâve recently updated Essentials with some important compliance changes for Australian businesses who hire working holiday makers or pay fringe benefits.
If you hire working holiday makers (visa subclasses 417 or 462), new taxation rules came into effect on 1 January 2017. To help with this tax rule change, weâve put in a new tax table you can assign to working holiday makers. Note that you will have needed to register with the ATO to use this tax table. For more information, see our Working Holiday Maker help topic.
Thereâs also been a change to the way businesses who fall under Section 57A of the Fringe Benefits Tax Assessment Act 1986 report fringe benefits. Affected businesses are mainly not-for-profit organisations and some public health institutions. If your business falls under Section 57A, you now need to report exempted fringe benefits. Weâve added a new section in your Payroll settings called PAYG payment summaries, where you can designate your business as falling under Section 57A. Essentials will then add the necessary fields when producing your payment summaries. For more information, see the Set up your payroll help topic.
Backpacker tax and Essentials : February 2017
From 1 January 2017, tax rates changed for working holiday makers who are in Australia on a 417 or 462 visa. This new tax rate is commonly known as the âbackpacker taxâ.
To use this new tax rate, you needed to by January 31. If you didnât register but need to pay working holiday makers, youâll need to assign them the applicable Foreign Resident tax. If youâre not sure which tax table to use, check with the ATO.
Weâll be releasing an update later this year to cater for the new tax rate. Until then, if youâve registered you can tax working holiday makers using the Approved withholding variation located in your employeeâs tax details.
For all the details on setting this up, see our help topic Withholding the âbackpacker taxâ in MYOB Essentials
Setting up 2 Factor Authentication for MYOB and Xero21/01/2019 by Lynette BarberHave you heard of Two Factor Authentication (2FA)?
Two Factor Authentication is the addition of a second level of security to your login process for cloud software, such as MYOB and Xero. Basically, 2FA double-checks you are who you say you are to protect your data from theft.
You can use a number of devices for 2FA including:
How does 2FA work?
How 2FA works will depend on what device you are using at the time of logging into your cloud software. Once you have set up 2FA on your cloud software, when you log in you'll be asked for an authentication code. The way you retrieve this code will depend on the device you're using whether it is email or an app. New authentication codes are created each time you log in to your cloud-based software. If you don't want to enter a code every time, choose the 'Trust this device for 30 days' option as you sign in.
MYOB and Xero have introduced compulsory 2FA, so if you haven't yet set up 2FA when you sign in to your cloud software account using your linked email and password, you will be asked to set it up.
How to change 2FA when you change your device
If you use MYOB
If you use MYOB, there are two ways to change your device. Please read the summaries below, select which approach would best suit you and follow the steps under your chosen approach.
First Approach
Or
Second Approach
Third Approach
If you have changed phones without undertaking the above steps...
If you changed phones without undertaking the above steps and cannot access your 2FA, you will need to call MYOB on 1300 555 151, press 2 and enter your MYOB product serial number from your software and the customer service representative will help to reset your 2FA.
If you don't have a serial number, please contact our office.
For more information, please visit this website.
Download MYOB Changing Devices Approach 1 here ,Approach 2 hereor Approach 3 here.
If you use XERO
If you use Xero, follow these steps to set up your 2FA.
For more information, please visit this website.
If you have changed phones without undertaking the above steps...
If you changed phones without undertaking the above steps, you will need to contact the Xero support team on the above link.
Download the Xero Changing Devices Instructionshere.
For more information about setting up a MYOB or Xero cloud accounting package for your business, contact your Johnsons MME advisor or email [email protected].
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